Effective Business Meetings: Practical Tools and Techniques

Our business focuses on providing high-quality training solutions for domestic and international enterprises. We specialize in large training projects aimed at managers at various levels of management. Our market differentiator is innovative training tools such as games and training simulations.

This intensive training aims to transform the way participants approach business meetings. Instead of viewing them as a necessity, we will teach you how to make them a powerful tool for achieving goals. The program focuses on practical skills that enable effective planning, conducting, and summarizing meetings, regardless of their nature – from short daily stand-ups to strategic meetings. You will learn techniques for time management, engaging participants, and decision-making, which will significantly enhance productivity and satisfaction from meetings. Prepare for a training that will change your approach to collaborative work and make every meeting an investment in success. We all likely have experiences of attending meetings that we considered a waste of time. During the training, participants will learn ways to avoid such situations. They will analyze the process of conducting meetings from both the facilitator's and participant's perspectives, and then develop practical solutions ready to be used in daily work.

• All employees

• Gaining knowledge about effective organization and conducting of business meetings.
• Understanding the role of planning and structure in an effective meeting.
• Learning methods and tools that support effective meeting facilitation.
• Developing skills to identify and eliminate common mistakes made during meetings.

• Increased efficiency and productivity of meetings.
• Better use of personal and team time.
• More effective decision-making and problem-solving.
• Increased engagement and satisfaction of meeting participants.
• Enhanced effectiveness and engagement of meeting participants.

Module 1 - Planning and Preparing Meetings: The Foundation of Success

• Planning the meeting
• Meeting structure
• Methods for engaging employees during meetings
• Dealing with difficult situations
• Summary and follow-up

• Module flow: The module will start with participants' experiences with meetings, during which they will analyze their past practices. In the first module, they will learn ways to effectively prepare for meetings, both video and teleconferences, as well as those conducted in person, how to start them, control their flow, and appropriately conclude them. Then, based on reflections, we will move on to the theory of effective meeting planning. We will discuss the importance of a clearly defined goal and creating precise agendas. Participants will learn how to select the right participants and prepare necessary materials to ensure the meeting is productive. Practical tools and techniques will be presented to help in organizing and managing logistics. They will also develop ways to deal with difficult behaviors and participants during meetings. The module will conclude with practical exercises where participants will plan their own meetings using the principles learned.
   

  Module 2 - Conducting and Following Up Meetings: From Discussion to Action

• Training game "Bridge on the Sava River"
• Discussion and analysis of results
• Substantive, psychological, and procedural needs of employees
• Recognizing the intentions and needs of meeting participants
• Adapting communication to others
• Conclusions and recommendations
• Module flow: In the second module, participants will take part in a professional training game "Bridge on the Sava River". Through gameplay, participants will experience challenges related to moderating meetings in situations of partial conflict of interest. They will become aware of the different needs of interlocutors and discuss the effectiveness of the various strategies and communication techniques they employed. After the game, participants will engage in a moderated discussion where they will collectively analyze the results and draw conclusions that they will adapt to their work.

8 hours

• Needs assessment
• Creation of a dedicated training program
• Trainer's fee
• Travel to the training location
• Training materials
• Post-training report